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Menzies Aviation Accounting Associate in North Las Vegas, Nevada

Description

SUMMARY

Finance accounting support to the stations is delivered via a hub-and-spoke organization. The majority of stations are supported remotely, with an Area Accounting Manager providing supervision of local finance staff and finance-related support, and Finance Shared Services delivering transactional support. Accounting Associates are located at stations where there is a requirement for on-site finance support, primarily in time-sensitive activity such as receiving fuel or entering fuel-tickets. Area Accounting Associates provide additional remote support of fuel-related activity.

The role itself relates primarily to data-entry, and the role holder is responsible for ensuring the timely and accurate completion of any required station finance activity. Additional duties will vary according to local station requirements, and may include administrative support to the station manager and other ad-hoc activity of a similar level.

The role is a key interface between Finance and Operations, and will involve working closely with local operations staff, for example in ensuring all fuel tickets are collected and legible or following up in instances of missing or illegible tickets.

The role-holder will report directly into the ASIG Area Accounting Manager but will also be expected to ensure that any locally assigned tasks are completed diligently.

PRINCIPAL ACCOUNTABILITIES: Key activities and decision making

Impact on the Business

  • Perform a lead role in the timely and accurate entry of fuel-tickets into RSMS. This is a business- critical activity that is vital to both meeting customer contractual requirements and in supporting the business in raising timely and accurate customer billing.

  • Perform a lead role in the timely and accurate receipt of fuel into RSMS; entering daily ending inventories and generating close reports. This is a business-critical activity that supports the management of fuel inventory.

  • Entry of all daily fuel tickets completed according to local deadline

  • Accuracy of fuel ticket entry, with no re-entry required and no unaccounted-for variances

  • Entry of fuel BOL receipts completed according to local deadline

  • Coordinate with fuel operations staff to ensure fuel tickets are collected and ready to be entered on-time. This will involve diligence in following up in instances of missed or illegible tickets and ensuring fuel staff understand the importance of timely and legible submission of tickets.

  • Coordinate with the fuel manager to ensure fuel BOL receipts are collected and processed.

  • Relationship maintained with key station operations staff, ensuring smooth information flow

  • Continual improvement in collection of fuel-tickets, and reduced level of follow-ups required

  • Feedback from station manager / duty supervisor

  • Coding of Accounts Payable and other accounting duties as assigned.

  • Receiving fuel orders into RSMS

  • Coordinating the collection and collation of fuel tickets

  • Entering fuel tickets into RSMS

  • Entering daily ending inventories into RSMS

  • Generating daily fuel close reports

  • Reconciling and resolving variances in RSMS

  • Miscellaneous non-finance activities, including administrative support

    Qualifications and Experience:

  • High-School diploma and/or general education degree (GED); or one-year related experience and/or training

  • Ability to self-motivate and manage and prioritize workload

  • Experience in using Microsoft Office (Excel, Word) required

  • Experience with RSMS preferred but not required

  • Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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