Diamond Resorts International Records Specialist in Las Vegas, Nevada
_JOB SUMMARY _ Under general supervision, this position will be responsible for the maintenance of storing hard copies and/or conversion from hard copy paper to electronic files. This position will oversee the organization of the files and boxes, document destruction and assist with maintenance of property. _ _ _ESSENTIAL JOB FUNCTIONS_ * Receives and reconciles deliveries of incoming and outgoing boxes and/or files, load and unload boxes, documents, and/or files generated by departments. * Prepares documents for scanning and distribution. * Convert documents from a hard copy to optical image. * Responsible for accuracy and quality of images. * Responsible for achieving ongoing internal and external customer satisfaction by consistently prepping, scanning, inspecting, compiling, and assembling document projects accurately in a timely manner. * Adheres to confidentiality and security of all documents in accordance with company policies and procedures. * Maintains accurate production logs and prepares reports to meet production standards. * Manages a clean, orderly, and safe environment at office and warehouses, including hardware performance maintenance. * Generates supply orders and deliveries to the warehouse/office. * Leads and participates in routine work assigned to team and temporary staff. * Communicates timely and effectively; in person, e-mail, mail, and phone to handle business processes, questions, or fulfillment requests. * Works with a variety of company software programs such as Atlas and/or Clarity, various document imaging software, mail management, and Microsoft Office. * Operates warehouse equipment such as a pallet jack, ladders, step stools, shelving materials, etc. * Maintains efficiency in all areas of imaging including mail processing and distribution, document preparation, quality assurance, import and/or export of files, and scheduling scanned document destruction. * Maintains accurate productivity and statistics, and timely reporting to management. * Maintains a flexible work schedule including, nights, weekends and holidays. * Completes all required company trainings and compliance courses as assigned. * Adheres to company standards and maintains compliance with all policies and procedures. * Performs other related duties as assigned. _EDUCATION_ * High School Diploma or equivalent. _EXPERIENCE_ * A minimum (1) year of experience in the office administration field required. * No supervisory experience required. _SUPERVISORY RESPONSIBILITIES_ * This position does not include any supervisory responsibilities. _LICENSE & CERTIFICATIONS_ * This position does not require licenses or certifications. _SKILLS & ABILITIES_ This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.
Specific skills and abilities include, but are not limited to the following: * Ability to work in warehouse environment with various working conditions. * Computer proficiency in Microsoft Word, Excel and Outlook. * Ability to interpret and create policies, procedures and manuals. * Excellent customer service skills. * Proficient in time management; the ability to organize and manage multiple priorities. * Ability to take initiative and effectively adapt to changes. * Recognizes an emergency situation and takes appropriate action. * Able to establish and maintain a cooperative working relation. * Ability to interpret and create spreadsheets. * Able to use sound judgment; work independently, with minimal supervision. * Strong analytical and problem solving skills. * Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes. * Basic math skills.
Title: Records Specialist
Location: Nevada-Las Vegas
Requisition ID: CC-0000WR